Location / Entrance / Route
At the entrance, when you register
- Please mention that you are an EXHIBITOR/SPONSOR.
- A room host/hostess will show your booth.
- For questions: You can identify NLLUG staff by their yellow shirts with NLLUG logo.
Your booth (size, layout, design):
- An empty 'bar-like' table: 70x70 cm, 1.20 meters high,
- An XL Banner behind: 2 meters high, 120 cm wide, NLLUG 2010 conference style with your logo prominently on top and some title / keywords printed below the logo (as specified by you). Note that the lower part of the background banner will hardly be visible, which is on purpose.
- The background banner stands against the wall and should not be moved, but there is some room to put your materials behind the banner
- Note: no lockable closet. Do not leave your booth unattended and take your valuables with you when you leave on Th.evening.
- Note that it is NOT ALLOWED to use your own banners / flags; neither can you replace the conference background banner by your own banner.
- The desk itself is big enough for 2 laptops and/or flat screen monitors.
- 220 Volt AC is available as a socket behind your desk
- The space between your booth and the next is about 1 meter; in most cases you share this space with your neighbour exhibitor.
- A plastic bowl is placed on your table and can (optionally) be used to participate in the Tombola (prize draw).
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- What is NOT there? No monitor, no lockable closet, no additional 'blocks' to extend the 220Volts. Bring your own extra cables / extenders / splitters.
Internet at the booth??
- Exhib area: There is a basic form of shared (but limited) WiFi internet access in the exhibition area. If you need more power, you may want to consider using your own 'dongel' or 3G broadband connection that comes with many mobile phone operators.
- Available at additional costs: so-called WiFi-cards: you pay 15 euros for WiFi access for 1 day. At this time it is not sure if we can sell them separately in cash or not. To be updated.
- Speakers/rooms: for speakers there is a separate WiFi internet connection in every presentation room. Access is limited to speakers only. Speakers will be provided with a key or a wire.
| Example: quick sketch of your booth
(the desk is table-like and is
located right before the background)
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Promotional: what can/may I do (or not do) on / around my booth?
- Anything, as long as you "do not annoy or obstruct your neighbour or the visitors".
- So please bring your brochures / goodiesand / giveaways if they are appropriate.
- You cannot distribute brochures or goodies on other tables / locations outside your booth. Neither in the conference rooms. It will all be trashed instantly.
- You cannot use speakers / sound systems that audibly dominate the area around your booth.
- NO beamers/projectors allowed either
What can I do outside my booth?
- Not much, really. The area is used by about 25 exhibitors in total who have the same rights as you have. We treat every exhibitor equally, except for our Gold and Platinum sponsors, who have purchased extra options.
- As long as you stay in front/next to your booth and try not to annoy others, it should not be a problem getting enough attention of the conference visitors.
Where is my booth and can I change the spot?
- The booths are almost all equal in terms of visibility. Platinum and Gold sponsors have a say in their location, while others have not.
- You could, however, indicate that you want to be neighbour to a particular other exhibitor. We have taken this into account. You can also indicate that you do not want to be next to a specific other company. Within reason, we will always try to accomodate those requests if you let us know early.
Where is the exhibition area, compared to the session rooms and catering?
- All catering will be on the Exhibition Area. This ensures that people will walk through the exhibition area a couple of times per day. The Exibition Area is also closely located to the conference rooms.
Time Schedule: setup, opening, closing times
- The Exhibition area is set up before and during the general opening, which is on Thursday morning 9 September.
- You can enter the exhibition area from 08.00 hrs to setup your computers, brochures etc.
- The exhibition area closes at 18:00 hrs (6.00 PM) on both days.
My crew: how do I register my booth staff?
- Exhib staff needs to be registered in advance, like any other visitor.
- To prevent confusion between exhib staff and normal visitors, please register ALL your booth staff by e-mail. We will manually enter the staff details into our system as an extra service for you.
- To register: send your e-mail to info@snug.nl . Please mention names, dates of presence and his/her personal e-mail address. Do it only once please ;)
Can I change my crew last-minute?
- Yes and no: not on the actual conference. But yes, you can change them if you do this in writing, max 2 days before the conference.
- If you need to change staff during the conference, it is (only for exhibitors!) possible to change badges with a co-worker. That person needs to walk to the registration desk first, hand over her/his badge to the other person and then leave the conference. This is contrary to normal visitors, who cannot switch badges at all.
- Please note that parts of the ArenA reception are out of our control, while other parts have to be secured by ourselves. This doesn't leave us too much flexibility.
Can crew members visit the conference sessions also?
- Yes, we are not Lotusphere, so we are a little bit more informal :-) Exhib staff gets the same access to sessions as other visitors.
- However: we do advise you not to leave your booth unattended, since neither NLLUG 2010 nor the Amsterdam ArenA can be held responsible for any loss or damage to your belongings.
NO surveillance or security at the ArenA?
- Well .... hardly. That is: during the days: yes, but only for the building and entrance, not at the exhib area or the conference rooms.
- There is no security during the evenings. You need to guard over your personal and business belongings yourself.
- You are strongly advised to remove any (computer) hardware or other valuable materials at the end of the first day and bring them back the next day.
- The background banners at your booth become your property after the conference, unless you leave them behind: food for the trashcan.
More examples of our new XL booth banners ... just to give you an idea:
    
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